Writing emails in Spanish – How to do it

If your work requires talking with suppliers, colleagues, or customers from Spanish-speaking countries, this article will come in handy!

Writing emails is a great way to practice and improve your Spanish professional skills, and it’s way easier than making calls because you will have more time to think and construct the message you want to send.

As in English or any other language, you will use different degrees of formality depending on who you are writing to.

In this article, you will learn both!

Before we start, remember in Spanish, we use two different pronouns for “YOU.”

Usted = Formal
Tu = Informal

This is important since some of the phrases you will use in the message might include possessive adjectives like “tu” (informal) or “su” (informal), which translate to ‘your’ in English, or the indirect objects like “te” (informal) or “le” (informal) which mean ‘to you.’

How to start an email in Spanish?

Spanish speakers, especially Latinamericans’, are very friendly even in formal environments. It’s important for us always to send warm greetings to start your emails.

Email greetings in Spanish – Formal

• A quien corresponda
  To whom it may concern
• Apreciado señor/a o señorita + Last name (optional)
  Dear Mr. or Sir, Dear Mrs. or Madam, or Ms.
• Distinguido/a señor/a o señorita + Last name (optional)
  Dear Mr. or Sir, Dear Mrs. or Madam and Ms.
• Estimado/a señor/a o señorita + Firt name (optional)
  Dear Mr. or Sir, Dear Mrs. or Madam and Ms.

Email greetings in Spanish – Informal

• Hola + Last name (optional)
  Hello, Hi
• Buenos días/tardes + Last name (optional)
  Good morning/Good afternoon
• Querido/a + Last name (optional)
  Dear

Once you greet the person, you can use an opening sentence. You can say you hope things are well with them and the reason for the email.

Email Opening sentence in Spanish – Formal

• Espero se encuentre bien
  I hope you are well / I trust you are well
• Encantado(a) de saludarlo(a)
  It’s nice to meet you / It’s a pleasure to meet you
• Me dirijo a usted(es) con el fin de/ya que…
  I am writing to you to/because…
• El motivo de mi correo es…
  The reason for my email is…
• Me pongo en contacto con usted(es) para/porque…
  I am contacting you to/because…
• Mi nombre es _____, le escribo para….
  My name is ____ I’m writing to you to…

Email Opening sentence in Spanish – Informal

• Espero te encuentres bien / Espero estes muy bien
  I hope you are well / I trust you are well
• Me encanta saludarte.
  It’s nice to meet you/It’s a pleasure to meet you
• Te escribo para/porque…
  I am writing to you to/because…
• Espero que tus cosas vayan bien…
  I hope everything is going well with you…

The body of the message

After introducing yourself and saying why you are writing, you need to write the body of your email.

This part varies depending on what your email is about. But here are some guidelines to help you write an outstanding email in Spanish:

Advice

• Try to use formal language (you = usted) unless you already know the person and are sure it’s ok to hold informal conversations with them.
• Don’t use slang, idiom, or abbreviations.
• Use conditionals; it will help you be polite and friendly at the same time.

Practical vocabulary for emails in Spanish

Useful Sentences

• Según lo que conversamos anteriormente
  According to our previous conversation
• No dude(s) en ponerse/te en contacto conmigo si tiene(s) más preguntas.
  Feel free to contact me if you have further questions
• Adjunto encontrará(s) el documento solicitado.
  Attached you will find the requested document
• Agradezco tu/su tiempo
  Thanks for your time
• ¿Sería posible…?
  Would it be possible…?
• ¿Tendría(s) la amabilidad de…?
  Would you be so kind as to…?
• Agradeceríamos si pudiera(s) enviarnos información más detallada en cuanto a…
  We would appreciate it if you could send us more detailed information about…
• Te/Le agradecería enormemente si pudiera…
  I would be grateful if you could…
• Estamos interesados en obtener/recibir…
  We are interested in obtaining/receiving…
• ¿Podría(s) enviarme…?
  Would you please send me…
• Estaríamos muy agradecidos si…
  We would be grateful if…
• ¿Cuál es la lista actual de precios de…?
  What is your current list price for…?
• Quisiéramos saber si…
  We would like to know if …
• Lamentamos informarte(le) que…
  We are sorry to inform you that……
• Pido disculpas por mi respuesta tardía.
  I apologize for my late reply
• Para mayor información visite(a) nuestra página web:
  For further information please visit our website at…
• Te/le envío la información/documento que me solicitaste/solicitó
  I am sending you the information you requested
• ¿Te/le parece si agendamos una llamada?
  Shall we schedule a call?
• Avísame/Aviseme si tiene(s) alguna pregunta
  Let me know if you have any questions

Ending your email in Spanish

There are several sign-off options to end an email in Spanish. Like the greetings, you can use either the formal or informal variation.

Email signing-off in Spanish – Formal

• Quedo a la espera de sus comentarios
  I await your comments
• Atentamente
  Sincerely/Yours sincerely
• Saludos cordiales/Un saludo cordial
  Kind regards/Best regards
• Sinceramente
  Sincerely
• De antemano gracias por su atención
  Thanks in advance for your attention

Email signing-off in Spanish – Informal

• Mil gracias
  Thank you very much
• Hablamos pronto
  Speak soon
• Nos vemos pronto
  See you soon
• Qué tengas un buen día
  Have a good day
• Qué tengas un buen finde
  Have a good weekend
• Abrazos/Un abrazo
  Hugs/A hug
• Cuídate
  Take care
• Seguimos en contanto
  Let’s keep in touch

Now, it’s time to practice!

So, go and write your next email in Spanish! Don’t be shy; we promise your colleagues, suppliers, or customers will appreciate your effort.

If you want to improve your Spanish skills, join our classes, whether In-person at our school in Bogota or online. You can choose from General Spanish, Spanish for Business, or Spanish for Dating and Relationships.

Let us know your main goals for learning Spanish, and we will help you make it happen!

Also, don’t forget to read our weekly Blog and follow our Social media to learn more about the Spanish language and Colombian culture.

Do not hesitate to contact us if you have any questions!